Incident Report Software >> Hazard Reporting
Published 31/03/2024

Hazard Report Software & Form Tips for Hazard Report Templates 2024

Hazard Reports are an important form for identification of workplace hazards that could cause harm and ensuring that new hazards encountered in the workplace are reported. Awareness for employees, contractors and visitors of potential and existing hazards in the workplace is critical for prevention and reducing the risk of injuries.

When working in a workplace, access to known hazards and having the knowledge and tools to report new ones can save lives, prevent injuries and protect your workforce. What to look for in identifying a hazard, how to report one, how to look up and find known workplace hazards can all ensure everyone's safety in the workplace.

We've prepared the best setup tips and form templates for running the best proactive Hazard reporting process for your workplace below and using the Hazard Report app you can stay on top of all these areas. This will commonly form part of your overall safety management software.

Setup a hazard report form, hazard identification and hazard registry here:

Hazard Report Form

It all starts with a good Hazard Report form available not just to employees but contractors and visitors too. Making sure they have the tools available for report hazards they witness, observe and encounter in the workplace as well as having access to a realtime hazard registry. As they work in their workplace environment, they can cross check the hazard registry for which hazards are present. Critically, knowing what a hazard is and what to watch for with the tool to quickly report one, can lead directly to preventing other people from being affected by the hazard.

It's important that all staff and contractors have access to report a hazard report in the workplace and not just rely on someone verbally informing a manager or colleague for them to report it later. A common and effective tool to help with this is using a Hazard Report app for real time hazard reporting in the workplace.

Here you could ensure quick and easy access to your Hazard Report form for faster reporting and better real time capture of hazards in the workplace.

Hazard Report Template Common Fields and Example Hazard Report Form

The most common fields and questions to ask on your hazard report form are things like What hazards have you encountered in the workplace, enable your staff, contractors and visitors to capture and identify hazards that they witness or encounter as part of their work in your workplace. This can lead to a real-time hazard registry that is constantly updated with the latest hazards and allow for further controls and risks to be implemented to help reduce or manage those hazards. Identifying the hazard might include classifying what type of hazard was observed, describing how it can cause harm, how was it identified in the first place? where, when, was there an incident and what's its risk assessment?

Hazard Report Form Template

Exact location
Briefly describe this hazard

Hazard Identification
How Hazard Identified

Please identify and explain the underlying cause of this hazard or incident

Equipment Used
Job / Task Design
Behavioural Issues
Systems of Work
Materials / Substances Used
Working Environment
Other causes

Risk Controls
Risk Control
Person Responsible
By When
If you have not eliminated the risk please explain why

Authorisations and Status
Name of person who initially completed this report
What date was the final risk control implemented
Who authorised that this has been completed
What is the status of this Hazard

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Example Hazard Report Form

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Type of hazard

Identifying the type of hazard is a core part of a hazard report. Common types of hazards include:

- Working at heights
- Hand Tools
- Slips / Trips / Falls
- Occupational Disease
- Manual Handling
- Electrical Safety
- Working Environment
- Emergency Response
- Traffic Safety
- Fire and Explosion
- Hazardous Equipment
- Security
- Hazardous Substance
- Ergonomics
- Bullying / Harassment

Maintaining a Registry of Hazards

It's important to empower your staff, contractors and other workers to report hazards in the workplace and access a registry of hazards they might need to be aware of. A real-time hazard registry ensures everyone is up to date on workplace hazards. Another style for communicating a hazard registry is through a hazard awareness approach. In this style, you create a visual representation of a workplace area and the staff member is tasked with identifying all the different hazards in the scene. Basically a hazard awareness assessment in order to help them understand what hazards are present and how to be aware of hazards and work safely with them.

Set up your first Hazard Register here

Real time Hazard Reporting

Hazards are real time in the workplace. What was a hazard yesterday might no longer be one today. What you thought was safe yesterday might now be a hazard for your coworkers and yourself today. Hazards are constantly changing, new ones appear and old ones change. It is so critical that employees, contractors and visitors all have access and tools for real-time hazard reporting in the workplace. What does this mean? Using our realtime Hazard Reporting app, staff have a realtime site specific hazard reporting registry and tools to report hazards, to identify them classify them and notifications built in for the ultimate in workplace hazard reporting, hazard identification and prevention of incidents. Attach details to assets, site specific locations and hazardous areas such as what the hazard is, what to do when working there, what to do when something goes wrong, how to report and manage the hazard.

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Hazard Identification

A core part of a hazard report form is identifying how the hazard was identified. The common fields here include:
- Internal Audit
- General Observation
- Work Site Inspection
- Maintenance Request
- Staff Consultation
- Near Miss
- Guest Report
- Injury / Incident Report
- Resident report
- Community complaint

If the hazard does relate to an incident, near miss report or a maintenance request, its important to link through those existing details to the Hazard Report.

An Hazard Report System allows people in a work environment, such as employees or contractors, to report any hazardous conditions brought up while performing their duties. This includes anything that may be potentially hazardous such as environmental factors like extreme temperatures; biological factors like spilled chemicals or airborne contaminants; mechanical issues like malfunctioning equipment; errant objects that need removal from workplaces; or incorrect tasks performed improperly with improper tools or materials risking injury when processes are not followed precisely by certified operators. All of these types of hazards should be reported right away using an HRS so appropriate countermeasures can be taken expeditiously for minimizing risk and improving overall process efficiency without endangering any personnel involved in the operation at hand.

It is an important tool for identifying potential safety hazards in the workplace and taking action to mitigate them before they occur. It's vital that all workers have access to an HRS, as it can help ensure their health and safety on the job.

Further Hazard Investigation

In this part of the hazard report form, you might look at how you identify and explain the underlying cause of the hazard. What were the causes?

- Equipment Used
- Job / Task Design
- Behavioural Issues
- Systems of Work
- Materials / Substances Used
- Working Environment

Even once the hazard has been reported, identified, classified and investigated, the risk management side of the hazard report will be arm in arm with the hazard reporting process. Areas commonly looked at include:

- Risk Controls Assigned?
- Risk Controls Implemented and Monitoring
- Hazard Report Completed and Finalised?
- Is the risk now at an acceptable level?

Best Hazard Report Tips

Keep it simple, an overwhelming form that is complex and too large becomes burdensome for employees, contractors and visitors to use in the first place. Fast, quick, simple and easy to use forms make for excellent tools for hazard reporting in the workplace. Take a look at our massive library of hazard report forms and hazard reporting templates from our library below.

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Hazard Reporting App

The ultimate of hazard reporting is real-time hazard reporting in the workplace using the Hazard report app. Ranked #1 on the app store for Hazard Reporting

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Hazard Reporting Registry

With hazard reports being reported by workers, employees and contractors, these will all form a database of hazards in the workplace which becomes your online real time hazard report registry. This can be further broken down into open and closed hazards, hazards by site, type, risk and other custom defined fields unique to your workplace.

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