Incident Reporting Software > WHS Management System
Published 23/10/2021

WHS Management System Guide, Tips and Setup

Health and safety in the workplace motivate employees as they are assured of a safe working environment. It minimizes injuries and illness in the workplace. Workplace health and safety is achieved through the implementation of a workplace health and safety system. So, what is the WHS management system?

It is a set of policies, processes, and procedures integrated into a computer program to manage workplace health and safety. The system incorporates communication channels, supervision, strategies, monitoring, and consultation. A WHS management system helps achieve the goals set in the workplace health and safety templates and the guidelines set by the government.

Components of WHS Management System

- Safety measures
Safety is the first requirement before negotiating the cost of work. The employer must guarantee it by providing safety equipment, evacuation measures, first aid, emergency exits, and hospital insurance funds.

- Policies and procedures
All documentation about workplace health and safety in the company is documented under policies, processes, and procedures. The document combined analyzes safety practices, employee expectations, past and present records, and incident reports.

- Employee training and induction
Regardless of the magnitude of the risks in a workplace, new hires must be trained and induced. The new hires need to be introduced to the rules and regulations governing the company's operations, culture, and set goals. Employees must also be trained when new machines are installed, new legal requirements are added, and a new product is launched.

- Monitoring
A workplace must be monitored when the need arises. The level of risk must be considered, and the higher the risk, the higher the priority of conducting monitoring. The monitoring ensures all risks are mitigated by risk control assessment. Another instance where monitoring is required is when an investigation is carried out following an incident.

- Supervision
Though every employee must take the responsibility of protecting them from accidents, the management must supervise employees to practice a high degree of safety. The management ensures employees are not mentally ambushed or sexually harassed. Also, employees should ensure they care for their colleagues when on duty. The level of supervision in the workplace increases when safety is guaranteed, and risks are kept low.

- Reporting
Feedback determines the pace at which a system is upgraded. The top management and health and safety department must brief the employees about the total incidents recorded within a particular period, the strengths of the system and weaknesses recorded, and the leading risk that has been recorded. Employees become aware of the field, the need to improve attention, and the areas they have practiced a high code of conduct.

Importance of a good WHS management system

- Improved health and safety performance
Adopting a systematic process of managing health and safety in the workplace boosts employee performance—the system help in creating awareness to the company about reporting incidents and responding to emergencies. The system keeps records of incidents, the frequency at which they happened, the measures out in place, and whether they mitigated the risk.

- Maximize profits
A well-laid system controls processes and ensures that the procedures, processes, and policies are adhered to. By so doing, incidents are reduced, thus minimizing the cost of hospital bills and compensation.

- Staff morale
Though there is no formula for eliminating accidents in a workplace, employees' morale acts as a way of mitigating accidents. Employees will be productive when they are assured of safety when executing tasks. The morale is improved by implementing the WHS management system.

- Boost efficiency
A workplace health and safety system controls the operations in the workplace, and tasks are executed efficiently. A robust system boosts employee retention rate and reduces the cost associated with training new hires.

- Improve public reputation
A company with a WHS management system will reap a more significant share in the job market and attract skilled candidates. Secondly, customers will trust a company that takes care of its workforce.

- Improve employees confidence
No one feels comfortable than they are sure of what they are doing. When employees are sure they will not fall, free from noises, radiations, heat- name them; they feel confident and deliver more.

WHS systems are deployed in engineering, hospitals, electrical plants, and transportation sectors.

It is evident that without a WHS management system, employees will have limited capabilities. Implementing one in the company serves as a motivational tool to employees, and the company will benefit from it. Also, communication in the workplace is critical for employees to be aware of what is going on.

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